Accommodation/Housing & Travel Solutions
FLAWLESSLY MANAGE EVENT ACCOMMODATION AND TRAVEL
Successful meetings and events depend on participants getting to the location smoothly. With Certain Software’s Accommodation and Travel solutions, meeting planners and event organizers save time by collecting housing and flight preferences online. Behind the scenes, our powerful systems take care of managing inventory and producing up-to-date rooming lists that make it easy to coordinate with travel agents, hoteliers, and other suppliers. Using Certain Software’s available connections to external booking and GDS systems, meeting planners can also keep the event database in synch with real-time reservation information, making arrival and departure transfer arrangements effortless.
Features at a Glance
- Room Blocks and Group Travel
- Attrition Reduction with Built-in Hotel Reservation Process
- Participant Housing and Travel Preferences
- Professional Hotel Reports and Travel Itineraries
- Secure Collection of Room Guarantee Information
- Real-time Synchronization with Travel Systems
- Reservation Change Communications to Suppliers
- Selective Online Access for External Suppliers
Certain Software offers a full range of Accommodation and Travel capabilities for meeting and event planners. Certain’s Housing and Travel solutions will:
GET ACCOMMODATION UNDER CONTROL
Certain Software’s Accommodation solutions automate room block inventories and preferences so that meeting and event planners can spend more time on other tasks.
- Manage housing for any event, from a single-hotel meeting to a city-wide event
- Track inventories, preferences, and room rates per room block
- View changes within reports to ensure accurate attendee hotel reservations
TRACK TRAVEL PREFERENCES & ITINERARIES
Certain Software’s Travel solutions provide convenient tools to manage attendees’ travel preference and reservation data.
- Store travel reservation data within attendee records for confirmations and transfers
- Synchronize attendees’ travel data with popular GDS systems
KEEP ATTENDEES IN THE LOOP
Provide attendees with an accurate record of their travel and hotel arrangements. Certain’s Housing and Travel solutions make it easy to send attendees details for the day of their departure or arrival, keeping phone and email queries to a minimum.
- Send hotel booking details through email or in dynamically generated confirmation summaries
- Create travel reservation documents or include details in email
KEEP AGENTS AND HOTELS INFORMED
Event planners, travel agents, and housing managers can all coordinate successfully using the power of report sharing and targeted access to key lists to distribute critical reservation information.
- Easily export accommodation lists for room blocks and travel reservation reports for transient and group travel itineraries
- Grant external suppliers limited access logins to key reports
- Post reports on web-hosted portals for easy distribution to your team, hoteliers, and agents
EASY REPORTING AT YOUR FINGERTIPS
Event planners, travel agents, and housing managers can all coordinate successfully by selectively sharing reports and accessing targeted critical reservation information.
- Easily export accommodation lists for room blocks and travel reservation reports for transient and group travel itineraries
- Grant external suppliers limited access logins to key reports
- Post reports on web-hosted portals for easy distribution to your team, hotels, and agents