Certain Meetings™

Strategic Meetings Management and Registration Solution

Certain Meetings™ helps you increase attendance, saves valuable time, and reduces the cost of your meetings and events. With all your meetings available and organized in one system, available around the clock through the Web, you’ll work more efficiently and produce better results for your clients.

Available in three convenient editions, Certain Meetings helps you promote your events, register attendees, collect registration fees, track housing, travel, and function preferences, and produce professional reports. Certain Meetings also includes the ability to implement approval controls for your meetings and track budgets across the meeting lifecycle.

Strategic Meetings Management – The Easy Way

Certain Meetings provides a single platform for you to centralize all your meeting data in one place. From budget to marketing to attendance to reporting, Certain Meetings provides a complete solution for successful meetings and events. Implement cost and approval controls, track spend per category and time period, and access detailed attendance history.

Strategic Meetings Management features include:

• Meeting request and approval portal
• Meeting approval routing
• Configure general ledger for spend categories
• Consolidated expense reporting by category, date, location and meeting type
• Historical reporting for events, attendees, and feedback

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Event Marketing and Promotion

To manage a successful meeting, you need to get the word out. With Certain Meetings, you can be sure your message will be heard. Send invites and marketing emails to potential attendees. Collect preferences and answers to survey questions on attractive online forms. Get your brand out in front with branded forms and web sites featuring your event.

Marketing features include:

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Registration and Attendee Management

A smooth registration process puts attendees at ease and saves valuable time for planners. Using Certain Meetings registration forms to collect attendee data is easy and fast. With Certain Meetings’ form configuration options, planners and site builders can tailor a wide variety of personalized experiences to gather participant info, track important data online, and offer easy ways for attendees to edit or cancel their registrations.

Registration and Attendee Management Features include:

• Create and publish unlimited registration forms
• Update and track attendee and registration data
• Collect contact info, event preferences, and function/session attendance
• Allow login for edit or cancellation
• Tailor registration experiences with conditional logic rules
• Manage on-site check in and logistics
• Produce badges, rosters, and other reports with one click

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Housing and Travel

Attendees depend on you to make arrangements for hotels and for travel. Get it right with Certain Meetings. Manage room blocks using easy tools. Generate rooming lists that hoteliers love. Monitor changes in registrant preferences and plans via our industry-leading changes reports. For travel arrangements, collect travel preferences during the registration process and share reports with travel agents. Then create and synchronize travel reservation data with leading GDS and booking systems.

Housing and Travel Features include:

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Collect Registrant Payments and Track Financials

Specify and sell registration fees, including automatic rollover from early bird to regular to late. Process credit cards in real time or delay processing until attendee approval. Allow attendees to pay through Certain Meetings’ secure online payment connection to popular e-commerce gateways. Offer your attendees the protection and assurance of a Payment Card Industry Data Security Standard Level 1 application.

Payment and Financial Features include:

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Zero Maintenance and Instant Access

Certain Meetings removes backups, maintenance, and other IT headaches. Deployed as Software-as-a- Service (SaaS), Certain Meetings requires no overhead or cost for maintenance. Why build your own system when you can get the best online? Certain can quickly activate a new account for you; you’ll be up and running in no time.

• Software-as-a-Service
• Fast and easy account activation
• No IT maintenance required
• Hosted in our secure, biometrically-protected facilities

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For More Information

For further information about Certain Meetings, please download our datasheet or view our product preview.