Notice and Disclosure
Personally Identifiable Information means any information that may be used to identify an individual User, including, but not limited to, a first and last name, a home or other physical address, an e-mail address or other contact information. In general, you can visit Certain’s’ web pages without telling us who you are or revealing any Personally Identifiable Information about yourself.
Information Collection and Use
When you request a demo or decide to download a buyers guide, we will collect personally identifiable information from you, such as, but not limited to your name, email address and phone number. We will use this information to fulfill your order, send you the requested product or service information or respond to customer service requests.
If you decide to use Certain software services, we will collect registration information for events. After completing registration, your information is transferred to the event organizer and becomes the responsibility of the meeting planner and event organizer. The registration data that we collect is the property of the contracted organization at all times. Certain is not responsible for the privacy practices of meeting planners and event organizers who are our clients. End users submitting personally identifiable information to client users of Certain software are subject to the sharing, updating, and use restrictions and rights of the individual client.
Suppliers of Services to Corporate Clients
Certain provides access to its applications via Certain Websites and/or Certain-Powered Websites to suppliers of services to corporate clients. Such entities would include hotels, convention and visitors bureaus, and destination management companies.
Buyers of Services for Corporate Clients
Individuals and companies (“Buyers”) use Certains’ technology via the Certain Website or Certain-Powered Websites on behalf of corporate clients to manage meetings, and to purchase services for these meetings and events from Suppliers.
Attendees of Meetings Planned by Corporate Clients
Attendees use Certain software services when invited by a corporate client to attend a meeting. They do so by viewing a Certain-Powered Website that contains questions created by the corporate client. By responding to these questions, the attendee gives the corporate client information about the attendee’s plans for attending that specific meeting.
Certain, Inc. complies with the U.S. – E.U. and U.S. – Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use and retention of personal data from European Union member countries and Switzerland. Certain, Inc. has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view Certain Software, Inc.’s certification, please visit http://www.export.gov/safeharbor.
- As required by law, such as to comply with a subpoena, or similar legal process
- When we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request
- If Certain, Inc. is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of your personally identifiable information, as well as any choices you may have regarding your personally identifiable information
- To establish and utilize, in conjunction with the information technology infrastructure, including data mining and other advanced analytical tools, in order to access, receive, and analyze data and information in furtherance of Certains’ business and market intelligence capabilities
- To any other third party with your prior consent to do so
You may choose whether or not to provide Personally Identifiable Information to Certain. If you choose not to provide the Personally Identifiable Information we request, you can still visit most of Certain’s web sites, but you may be unable to access certain options, offers and services (such as Certain software) that involve our interaction with you.
When we collect your Personally Identifiable Information, we will provide a means for you to opt-out of Certain sharing your Personally Identifiable Information with our business partners. For example, should you elect to receive our Newsletter and/or promotional communications, you may opt-out of receiving further communications by following those instructions in the email and/or via the unsubscribe link contained in the email. Even if you opt-out of such uses, you understand and consent to Certains’ sharing of your Personally Identifiable Information with third party payment processors, solely for the purposes of processing your payment for the Certain services.
For attendees, if you decide to use Certain software services we will only send e-mail messages directly relating to registrations, including:
- Confirmation of completed registration
- Notice of incomplete registration
- Additional information about the event or your registration
We do not allow users to elect not to receive these messages, because they are vital to completing the registration process.
The event organizer has the option of using your Personally Identifiable Information, which we provide to them, in order to send you information. Certain is not responsible for the privacy practices of event organizers who are its clients.
Links to Other Web Sites
Blog / Forum
Customer Testimonials & Reviews
We may post our clients’ comments, testimonials & reviews on our web site which may contain personally identifiable information. We do obtain the customer’s consent via email prior to posting the testimonial to post their name along with their comments. If you wish to update or delete your testimonial, you can contact us at email@example.com.
Social Media Widgets
You can log in to our Web site using sign-in services such as Facebook Connect or an Open ID provider. These services will authenticate your identity and provide you the option to share certain personally identifiable information with us such as your name and email address to pre-populate our sign up form. Services like Facebook Connect give you the option to post information about your activities on this Web site to your profile page to share with others within your network.
The security of your personally identifiable information is important to us. When you enter sensitive information (such as a credit card number) on our order forms, we encrypt the transmission of that information using secure socket layer technology (SSL).
We follow generally accepted standards to protect the personally identifiable information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Web site, you can contact us at firstname.lastname@example.org.
Cookies and Other Tracking Technologies
Some of our web pages utilize “cookies” and other tracking technologies. A “cookie” is a small text file that may be used, for example, to collect information about web site activity. Some cookies and other technologies may serve to recall Personally Identifiable Information previously indicated by a web user. We use both session ID cookies and persistent cookies. A session ID cookie expires when you close your browser. [We use session cookies to make it easier for you to navigate our Web site.] A persistent cookie remains on your hard drive for an extended period of time. [We set a persistent cookie to store your passwords, so you don’t have to enter it more than once if you so choose.] You can remove persistent cookies by following directions provided in your Internet browser’s “help” file.
Most browsers allow you to control cookies, including whether or not to accept them and how to remove them. Tracking technologies may record information such as Internet domain and host names; Internet protocol (IP) addresses; browser software and operating system types; clickstream patterns; and dates and times that our site is accessed.
Access / Accuracy
Certain is likewise committed to maintaining the accuracy of your Personally Identifiable Information. You may review your Personally Identifiable Information by sending us an email request at email@example.com. Should you discover inaccuracies in your Personally Identifiable Information, or if you merely wish to update your Personally identifiable Information, you may do so by sending corrections and updates to firstname.lastname@example.org or you may call 888-CERTAIN. You may also contact us to request that we delete your Personally Identifiable Information. We will respond to your request to access within 30 days.
If you decide to use Certain software services and you provide registration information for an event through our product, you receive a confirmation code. This code can be used to access or change your information at a later date by sending an e-mail with your full name and confirmation code to the event’s customer service representative. This person is listed on the event’s online registration form.
We will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Certain Software, Inc. | 75 Hawthorne Street, Suite 550 | San Francisco, CA 94105
Effective Date: 06/11/2014